SSAE 16 Professionals has confirmed SignNow complies with Section 4 – Electronic Signatures, Article 25. The electronic signatures produced by SignNow shall not be denied legal effect and admissibility as evidence in legal proceedings solely on the grounds that it is in an electronic form or that it does not meet the requirements for qualified electronic signatures. Furthermore, SSAE 16 Professionals has confirmed SignNow complies with Section 4 – Electronic Signatures, Article 26. The electronic signatures produced by SignNow are uniquely linked to the signatory or natural person who creates an electronic signature; capable of identifying the signatory; created using electronic signature creation data that the signatory can, with a high level of confidence, use under his sole control; and linked to the data signed therewith in such a way that any subsequent change in the data is detectable.
EU Data Protection
The EU Data Protection Directive (also known as Directive 95/46/EC) is a regulation that covers the processing of personal data and the free movement of such data. This Directive sets out a number of data protection requirements which apply when personal data is being processed.
SignNow uses Amazon Web Services. Amazon.com, Inc. is certified under the EU-US Privacy Shield and AWS is covered under this certification. This helps customers who choose to transfer personal data to the US to meet their data protection obligations. Amazon.com Inc’s certification can be found on the EU-US Privacy Shield website here: https://www.privacyshield.gov/list
Title 21 CFR Part 11 Compliance
SSAE 16 Professionals has confirmed SignNow complies with Title 21 CFR Part 11 Subpart A – General Provisions, Subpart B – Electronic Records, and Subpart C – Electronic Signatures. These subparts make up the entire Title 21 CFR Part 11.
Unique Signatures for Each UserWhen a document is sent to a user for signature, SignNow invites the user to create a unique signature that is attributable to that user and saved for future use. Once selected, the user clicks a button indicating their intent to make the designated e-signature a legally valid electronic signature.
Signer AuthenticationInformation tracked and available to identify signers includes email address they had access to when signing the document, IP address, and exact time of document access. SignNow also offers the option to add two-factor authentication to any document sent for signature.
Retention in the CloudDocuments are stored on Barracuda’s secure cloud platform. Any registered user who signed or otherwise took action in connection with a document will be able to view or download a copy of the final PDF e-signed document upon creating a SignNow account.
Detailed Audit LogSignNow also creates and maintains anaudit log, which shows the entire history of a document, including uploading, adding elements, viewing, signing, and who took each of these actions. The audit log is viewable directly with the SignNow app or can be appended to the PDF document through the Download with History feature.
As a Barracuda Networks product, SignNow is able to leverage Barracuda’s world-class security infrastructure and resources to provide one of the most secure e-signing experiences available, including encrypting all documents and data while in transit using our state of the art encryption technology.
ConsentAll parties to an agreement or transaction must agree to conduct the transaction using electronic means. Consent to conduct transactions using electronic means will be determined by the parties’ conduct and may be either express or implied. The action of electronically signing a document will generally satisfy this requirement.
IntentIn order to be valid, it must be clear that the signer intended the designated e-signature act or process to constitute an electronic signature. Intent to sign may be established when a person affirmatively attaches a digital signature to the document using a touch screen or click of a mouse and clicking a “submit” or “done” link.
AssociationAn e-signature must be connected to the document that is being signed. When using a digital signature, the signature is electronically attached to the electronic document at the time it is signed and saved as a PDF document.
AttributionAn e-signature must be connected to the document that is being signed. When using a digital signature, the signature is electronically attached to the electronic document at the time it is signed and saved as a PDF document.
Record RetentionAn electronically signed document must be in a form that is capable of being retained and accurately reproduced for later reference by all parties or persons who are entitled to a copy of the document or record.